Top 10 Best AI toos for event planning

Saving time in the event planning industry is invaluable. Creating a memorable event that also delivers a good return on investment (ROI) requires not only time and patience but also the ability to juggle multiple tasks simultaneously. Let’s be honest: it can become quite overwhelming!

Artificial intelligence (AI) can help alleviate some of that stress by saving you time in ways you might not expect. However, with the overwhelming amount of buzz surrounding AI and the countless tools available, it can be challenging to know where to start.

That’s why I’ve put together a list of AI tools for event planning that can help you streamline your processes, personalize your content, and provide real-time feedback. Let’s explore these tools and see how they can make your event planning smoother and more efficient!

1. Aisle Planner

Aisle Planner is an AI-driven tool designed specifically for event and wedding planning. It offers features like timeline management, task automation, and guest list organization, making it ideal for professionals managing complex events.

Use Cases:

: Automate timelines and tasks for seamless wedding coordination.
Corporate Event Planning: Manage guest lists, seating charts, and vendor coordination.
Venue Managers: Schedule and track multiple events at the same venue efficiently.
Client Collaboration: Share event plans and updates with clients in real-time.
Budget Tracking: Use AI to automate expense tracking and ensure budgets are met.

AI tools for event planning

2. Allseated

Allseated is an event planning tool that utilizes AI to create 3D floor plans and seating charts, making it easier for event planners to visualize and manage space layouts.

Use Cases:

Venue Visualization: Create and share detailed 3D floor plans for event venues.
Seating Arrangement: Easily design and manage seating charts with AI assistance.
Virtual Events: Use AI to help plan and simulate virtual event spaces for hybrid events.
Collaboration with Vendors: Share real-time updates of venue layouts with vendors and staff.
Event Design: Help clients visualize the setup and decor through 3D interactive models.

3. Eventbrite

Eventbrite uses AI to streamline event promotion, ticket sales, and attendee engagement. It’s widely used for a variety of events, from concerts and festivals to workshops and conferences.

Use Cases:

Ticketing Automation: Automate ticket sales, distribution, and attendee tracking.
Event Promotion: Leverage AI to boost your event’s visibility through targeted marketing.
Attendee Management: Use AI-powered analytics to track attendee engagement and participation.
Hybrid Events: Manage both in-person and virtual events seamlessly.
Post-Event Analytics: Analyze data to improve future event performance.

4. Boomset

Boomset is an AI-powered event management platform designed for on-site event logistics. It streamlines tasks such as attendee check-in, badge printing, and access control.

Use Cases:

On-Site Check-In: Automate the check-in process with AI-powered facial recognition or QR codes.
Badge Management: Use AI to customize and print badges on-demand for event attendees.
Access Control: Ensure secure entry points and manage VIP access using AI technology.
Event Analytics: Gain insights into event attendance and traffic flow.
Post-Event Reports: Generate comprehensive post-event reports using AI to assess success.

AI tools for event planning

5. Whova

Whova is an AI-powered event management tool that handles everything from ticketing and registration to networking and post-event follow-ups. It is especially popular for conferences and large events.

Use Cases:

Event Promotion: AI helps optimize your marketing campaigns to reach the right audience.
Attendee Engagement: Provide personalized recommendations and networking opportunities based on AI-powered attendee profiles.
Speaker Management: Organize speaker schedules, materials, and session details with ease.
Post-Event Surveys: Automate follow-up emails and gather feedback from attendees.
Conference Planning: Manage multiple sessions, speakers, and attendees seamlessly.

6. Social Tables

Social Tables is an AI-powered tool that simplifies event design and collaboration. It’s widely used by event planners for creating 2D and 3D floor plans, managing seating arrangements, and optimizing layouts.

Use Cases:

Floor Plan Design: Use AI to create interactive 2D and 3D floor plans for any venue.
Guest Management: Organize and optimize seating arrangements with real-time updates.
Collaboration: Share event layouts with clients, vendors, and team members for feedback.
Venue Layout Optimization: Use AI to maximize space utilization based on guest numbers.
Event Decor Planning: Visualize event decor and layouts in 3D to ensure client satisfaction.

7. Zkipster

Zkipster is an AI-powered guest list management and event check-in tool. It’s ideal for high-end events where security and seamless guest experience are critical.

Use Cases:

Guest List Management: Use AI to manage guest lists, RSVPs, and track attendance.
Security: Ensure secure and efficient check-in using AI-based facial recognition or QR codes.
VIP Guest Experience: Enhance the guest experience with personalized check-ins and seating.
Real-Time Updates: Track attendee flow and adjust guest management in real time.
Post-Event Analysis: Use AI to analyze event attendance and engagement for future planning.

8. Cvent

Cvent is a comprehensive AI-powered event management software. It covers everything from venue sourcing and registration to ticketing, surveys, and post-event analysis.

Use Cases:

Venue Sourcing: Use AI to search and compare venues based on event requirements.
Attendee Tracking: Track attendee participation and engagement during the event.
Post-Event Reporting: Generate detailed reports on event performance using AI.
Survey Automation: Automatically gather and analyze attendee feedback post-event.
Event Scheduling: Manage multiple event schedules and speakers with AI assistance.

9. Bizzabo

Bizzabo is an AI-powered event experience platform that helps organizers manage both in-person and virtual events. It’s designed to create seamless event experiences and gather data insights.

Use Cases:

Event Marketing: Use AI to optimize event promotion across multiple channels.
Virtual Events: Manage virtual event platforms, including speaker management and audience engagement.
In-Person Events: Organize and track logistics, from attendee check-in to breakout sessions.
Event Analytics: Use AI to gather and analyze data on attendee behavior and engagement.
Hybrid Event Management: Seamlessly integrate both virtual and in-person components of an event.

10. Hopin

Hopin a virtual event platform that allows event planners to create and manage fully virtual or hybrid events. It’s particularly known for its user-friendly interface and wide range of features.

Use Cases:

Virtual Conferences: Host virtual conferences with AI-driven attendee engagement tools.
Networking: Facilitate AI-powered networking, matching attendees based on their interests.
Interactive Sessions: Engage attendees with live polls, Q&A, and breakout rooms.
Post-Event Analytics: AI helps track attendee engagement and content performance.
Hybrid Events: Manage both in-person and virtual attendees with ease using AI integrations.

Conclusively:

Leveraging AI tools can greatly ease the burden of managing multiple tasks in event planning while enhancing the overall quality of your events. By adopting these technologies, you can save valuable time, personalize your content, and gain insights that help you make informed decisions.

With the right AI tools in your toolkit, you can transform how you plan and execute events, making the entire process more efficient and enjoyable. So why not give these tools a try?

Embrace the potential of AI and see how it elevates your event planning experience, allowing you to focus on creating unforgettable moments for your attendees. The future of event planning is here, and it’s time to take advantage of the opportunities AI has to offer!